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Responsibilities
- Provide assistance to the Manager of Recreation Programs and Special Events, or designate with the setup, take down, and ongoing maintenance of event-related items before, during, and after programs and events.
- Assist in organizing and updating various programs and related projects related to Kingsville Parks and Recreation Department
- Assist in planning events and programs related to Kingsville Parks and Recreation Department.
- Implement youth-friendly programming like Play in the Park and Summer Camp.
- Support the execution of events.
- Supporting various committees such as Fantasy of Lights, Migration Festival, and/or Communities in Bloom.
- Being a Kingsville ambassador at various events to promote the Town.
- Other duties as assigned.
Eligibility Requirements and General Qualifications
- Must be at least 16 years of age
- Must be in full-time attendance at a Secondary School, University, or Community College recognized by the Ontario Ministry of Education and returning to school in September 2023.
- Have and maintain a valid G2 or G driver’s license.
- Strong organizational skills and ability to prioritize and complete tasks and assignments with minimal supervision within specified time frames.
- Enjoy working with children at outdoor events
- Ability to operate a variety of office programs and equipment efficiently and proficiently.
- Excellent oral and written communication skills with the ability to deal with the public, staff, and outside groups and agencies.
- Ability to skate (provide own skates and appropriate helmet)
Working Conditions
- 10 hours per week.
- Evening and weekend shifts required.
- Working outside in various weather conditions.
Hourly Rate of Pay:
$17.00 per hour first year students
$19.00 per hour second year students
Interested applicants must submit a resume and cover letter no later than Friday, September 29, 2023. to:
Human Resources Department
Town of Kingsville, 2021 Division Road North, Kingsville, Ontario, N9Y 2Y9
Email: hr@kingsville.ca
All applications are appreciated however only those selected for an interview will be contacted.
Accommodations under the requirements of the Accessibility for Ontarians with Disabilities Act (AODA) will be provided upon request.
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Please note this position will be 30 day contract renewable up to 18 months. The Temporary Full Time - Deputy Clerk provides administrative support to the Clerk, Members of Council & Committees, having all statutory and legislated duties of a Clerk under Section 228(1). Included within these legislative responsibilities are duties associated with creating the official records of all meetings through agendas and minutes, by-laws, resolutions and all other materials and documents related to the Municipality. The Deputy Clerk is responsible for researching and drafting By-laws, commissioning oaths, performing civil ceremonies (where necessary), and acting as recording secretary for Council and Committees. Responsibilities of the position include preparing and distributing both open and closed meeting agendas and minutes, handling sensitive political issues and public concerns, researching and compiling background information, arranging meetings, appointments and conferences. This position is also responsible for licensing, including but not limited to: business licensing, marriage, lottery, taxi, animal control, etc. This position is also required to assist with the preparation and implementation of the Municipal Election, Corporate Privacy Compliance and Corporate Records and Information Management.
Responsibilities:
- Oversee the Municipal Governance Department in the absence of the Town Clerk.
- Carry out any responsibilities of the Clerk in his or her absence, as required.
- Be appointed as Deputy Division Registrar under the Vital Statistics Act
- Respond to inquiries or otherwise communicate with the public, local government or other agencies, as required.
- Manage the retention and retrieval of Closed Session minutes and the retention and retrieval and destruction of any other confidential documents.
- Responsible for the maintenance of the municipal records management system in accordance with the records retention by-law and policies and procedures as set by Council and Administration. Responsible to provide guidance and direction for the continual improvement of the records management system, including the development of policies. Assisting, as required, with the retention, retrieval and destruction of all documents and records of the Town.
- Provide direction and supervision, in the absence of the Clerk, to office support staff regarding council services, licensing and cemetery administration.
- Prepare and present reports to Council as directed or required.
- Prepare and appropriately distribute Agendas, act as Recording Secretary at Regular and Special Meetings of Council; prepare corresponding Minutes; publish all required notices; and carry out all required communications and filings related to these meetings.
- Organize accommodation and travel and register attendance of Council members at Conventions and Conferences, Educational Courses and Local Events, when required.
- Liaise with various committees including training of staff, committee chairs, provide advice and ensure compliance with the procedural by-law & terms of reference, complete report to Council for vacancies, post vacancies on Town website and local newspaper
- Attend meetings of Council and Committees of Council to provide procedural advice, when required
- Alternate Community Control Group Member – Emergency Operations Centre
- Perform all other duties as delegated or otherwise assigned by Town Clerk.
Qualifications
Education:
- Minimum three (3) year College diploma in Records Management or University degree in public administration, political science, business administration, library science or related field. Preference will be given to those applicants with a diploma / degree in Records Management.
- Completion of the AMCTO Municipal Administration Program, or willingness to complete the same, required.
- Completion of a Parliamentary Meeting Protocol Course, or willingness to complete the same, required.
- Certified Records Management Certificate is an asset.
Experience:
- 3 to 4 years’ experience working in a government environment, municipal experience preferred
- Experience with eSCRIBE agenda software, considered an asset
Knowledge:
- Knowledge and demonstrated application of agenda preparation and Council meeting protocols, parliamentary procedures, and minute taking
- Knowledge of and demonstrated application of MFIPPA, AODA Integrated Standards, Municipal Elections Act and other applicable legislation
- Demonstrated advanced computer knowledge in MS Office, Outlook, Adobe
- Demonstrated knowledge and application of municipal government processes
- Demonstrated knowledge and application in the maintenance and safe-keeping of official records and documents
Skills:
- Demonstrated ability to interpret by-laws, legislation, policies and procedures
- Demonstrated ability to record accurate meeting minutes
- Demonstrated strong written communication and report writing skills
- Demonstrated ability to prioritize competing and tasks and changing priorities, work independently, and work under pressure to meet deadlines
- Demonstrated strong time-management and organizational skills with a keen sense of accuracy and attention to detail
- Demonstrated political acuity and awareness
- Demonstrated commitment and ability to maintain strict confidentiality and security of confidential information
- Demonstrated above average customer service and communication skills with the ability to consistently remain calm and professional in all interactions
Leadership Responsibility:
- Council members
- Municipal Governance Department staff
Working Conditions
Works within an office environment with office hours being 8:30 am – 5:00 pm (40 hours per week).This position requires regular attendance at council meetings and other after hour meetings.
Lieu time is capped at 70 hours annually.
Wage Rate
$75,109 - $93, 886 (Salary Band 5)
Please note this position will be 30 day contract renewable up to 18 months.
If you are interested in this position, please submit your cover letter and resume to the HR Manager.
Human Resources Department, Town of Kingsville
2021 Division Road North
Kingsville, Ontario N9Y 2Y9
Email: hr@kingsville.ca
All applications are appreciated however only those selected for an interview will be contacted.
Accommodations under the requirements of the Accessibility for Ontarians with Disabilities Act (AODA) will be provided upon request.
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The Town of Kingsville accepts applications for the position of Contract Recreation Program Instructors on a year-round basis. If you have a skill that you feel could be created into a recreation program, please complete the Recreation Program Application Form.
Program seasons are Spring/Summer – March to August and Fall/Winter – September to February. Hiring for any of these sessions will occur three months prior to the start of the season.
POSITION SUMMARY
Reporting to the Manager of Recreation Programs and Special Events, or designate, the Contract Recreation Instructor will be responsible for providing recreational program(s) including the design, preparation and implementation.
RESPONSIBILITIES
- To design and implement program plans and ideas for any age group which incorporates a variety of activities. (i.e. active-like fitness, passive, cooperative games, arts, crafts, games, cooking, music, etc.)
- To submit applicable training certification based on the program designed.
- To submit detailed program plans as per the program plan template.
- To implement the program in a professional manner.
- To ensure the safety and security of all participants during the program.
- To familiarize and uphold all departmental and facilities policies and procedures.
- To be able to respond quickly and appropriately to all incidents, accidents and emergencies.
- To provide high-quality programming making safety, enjoyment and engagement a priority.
- To change program plans as needed, based on feedback and learnings through an evaluation process.
- To be organized and responsive to communication and deadlines.
- To complete mandatory training.
QUALIFICATIONS
- Dependent on the program being recommended. For example, certifications are required to teach fitness programs.
- Valid standard First Aid and CPR/AED certification.
- High Five – Principles of Healthy Child Development
- Familiarity of Age-Friendly Community Principles
- Completed Criminal Record Check and Vulnerable Sector Check
WORKING CONDITIONS
- Work is typically performed in both standard offices and outdoor environments with the potential exposure to adverse weather conditions.
- Ability to lift and move items for set-up and take-down up to 40 pounds
- Able to undertake flexible working hours including Saturdays, Sundays or evenings reflecting the time best for the participants who would attend.
- To be responsible for personal travel time.
WAGE RATE
Entry rate of $20 per hour up to $25 for a program that requires significant certifications.
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Reporting to the Manager of Human Resources, the Alternate Crossing Guard provides on an as needed basis the safe movement of children to and from school when crossing public roadways and intersections by observing gaps in traffic and leading the children across the roadway or intersection.
RESPONSIBILITIES
- Assist children on their way to and from school in safely crossing roadways and intersection.
- Watch for gaps in traffic and walk children across roadways or intersections while holding a “stop” sign in such a manner as to be visible to approaching vehicles.
- Communicate traffic and crossing rules and other information to students and adults.
- Record license numbers of vehicles disregarding traffic signals and report infractions to appropriate authorities.
- Participate in job related training.
- Understand and act in accordance with the Town of Kingsville policies and procedures and Occupational Health and Safety Act.
QUALIFICATIONS
Previous experience working with children will be considered an asset.Effective verbal communication skills.
- Ability to deal effectively and courteously with children and the general public.
HOURS OF WORK
The Alternate Crossing Guard works on an as needed basis and must be available for any of the three shifts per day (morning, lunch hour and dismissal), Monday to Friday, during the elementary school year (September through June).
WORKING CONDITIONS
Working outside in all weather conditions.
WAGE RATE
$18.00 per hour
If you are interested in this position, please complete the application form.
Human Resources
The Corporation of the Town of Kingsville
2021 Division Road North
Kingsville, Ontario N9Y 2Y9
hr@kingsville.ca
All applications are appreciated however only those selected for an interview will be contacted.
Accommodations under the requirements of the Accessibility for Ontarians with Disabilities Act (AODA) will be provided upon request.
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